Placement

Description:

Attributes:

• • IDs for the placement:

    • ID- this identifies court, case and defendant

    • CaseNumber- this identifies only the case

    • LitigantNumber- this identifies both case and defendant (in case there is more than one on the case)

  • ID sub-segments and their meanings

    • Role Code, Role, RoleDescription and Role Sequence- see LitigantDetails

  • Identity-related attributes- see Identity

    • Type- this should indicate a "real" name, not an alias.

    • FullName

    • Gender

    • DateOfBirth

  • Key dates- see  LitigantDetails

    • InitialOpenDate

    • InitialCloseDate

    • ReopenDate

    • RecloseDate

  • Key Collections attributes

  • Key Receivables attributes

  • Receivable- AccountName and the three following attributes relate to the Collection fees payable to the State's Attorney or their collection agency. This is provided so that the Subscriber can verify that any collection fee amount indicated by the court is correct, given the InitialCollectionsBalance on the placement. Note that when the A/R is adjusted to reflect new amounts not yet delinquent, the collection fees won't change. The agency may wish to call the court to make sure it wasn't a mistake.  When a case has been properly referred.

    • AccountName- indicates "SA Collections"

    • AccountCode

    • AmountDue- this is the total collection fee due

    • AmountPaid- if any payments have been taken since referral, this will indicate how much was applied to the collections fees.

  • Contact data attributes

    • Phone number- if the court has multiple litigant phone numbers, only one will be provided.  See Phone for description.

    • Address data- if the court has multiple litigant addresses, only one will be provided.  See Address for description.

  • Offense data

    • Offense dates attribute- if the case has multiple charges, a comma-delimited list is provided

    • Charges attribute- if the case has multiple charges, a comma-delimited list is provided

  • ArrestingAgency- the name of the law enforcement agency' associated with the RelatedActor referenced in the ArrestData on the case

  • ReferralDate (added in Sep. 2013)- this attribute preserves the original referral date even when the CollectionsDate changes in the unlikely event that a payment or adjustment between the referral and the date you first pull data containing the placement.

  • InitialCollectionsBalance- because this balance isn't calculated until the end of the day on which the case was referred, it can be negative.  See Note below for how this can happen.,

Children:

Examples:

Notes:

Why is the InitialCollectionsBalance negative? if the court refers cases which have open warrants (as when they had previously been arresting people in order to get them to pay), negative balances can result.  Here is a scenario:

• 1. Day 1: Judge issues a warrant.  Because the case balance is $100, the judge sets bond at $100

  2. Day 2: Defendant makes a payment of $74

  3. Day 2: Case is referred, with a balance of $26

  4. Day 2: Warrant is served and the defendant posts the required $100 bond.  The judge sets a bond hearing for a distant date, in order to decide whether to apply the bond.

  5. Day 4: The agency pulls the data.  Since InitialCollectionsBalance works only by day (not time), we can only report the balance as of the end of the day on which the case was referred.  Thus the -$74 balance.

If the bond were taken on Day 3 instead of Day 2, the ICB would've been $26.  But the subsequent bond payment would've still run the account to -$74. 

This is a fairly unlikely chain of events, but the agency should consider hanging onto all cases with negative balances until a negative payment comes through to zero things out when one of the following things happens:

• • A refund is issued, or

  • An unapplied bond is transferred off the case, which is the judge could theoretically do.